Creating a new Campus Club
Create Your Own Club
- Apply Online: Club Registration Form for New Clubs
- Build a Team
- Find a Club Advisor (Must be a college employee)
- 5 current MJC Students (1 will be need to be Club President 1 will be the Inter-Club Council Representative)
- Create a club constitution and bylaws (find Template below)
- Train and Learn
- Complete your Club Training
- Complete the YCCD Title IX training
- Schedule your club meetings
- Make it Official (Steps 1-3 need to be completed before official ratification)
- Attend the ICC meeting that your club is scheduled to be voted on.
- Attend the ASMJC Senate Meeting that your club is scheduled to be voted on.
The Importance of Planning Ahead
Most campus activities and events require planning ahead. It is recommended to plan at least a month in advance in order to have all paperwork completed in time, especially when requesting funds. Large events need to be planned six months ahead. The best idea is to map out all the semester's plans early and then work ahead a semester.
Part of the educational experience students gain in a leadership position is learning how to manage a budget and maintain fiscal records. Your primary role regarding finances will be to monitor expenses, provide feedback on the budget, and sign off on college forms as the club advisor. Your signature (in addition to a student officer signature) signifies that club money is being spent appropriately.
Taking money home and maintaining outside bank accounts for the club is not permitted. Should you have an event during the weekend or in the evening, please let security know at 575-6351 and they can assist you to deposit money.
When fundraising for events, a budget must be completed in advance. What is the cost of the fundraising event? What is the expected revenue? Understanding the budget is necessary to determine whether or not the club’s goals can be reached.
What is a Club Advisor?
An effective advisor has a strong belief in the club/student organization, a desire to help students succeed, a willingness to share expertise, and a commitment to spend time with the organization. District staff or faculty can be club advisors.
Roles and Responsibilities
- Be aware of all club plans and activities
- Attend all club meetings and events
- Keep a club calendar to be aware of club events
- It is each club advisor’s responsibility to oversee all aspects of the event
- Guide club members to work responsibly
- Attend club meetings and be present at events
Your responsibility is to act reasonably while performing your role. Consider yourself a representative of both the college and the club. Also, we encourage clubs to have an advisor and co-advisor.
An effective advisor allows students to make decisions and learn from their experiences. While it may be your first reaction to intervene and fix the mistakes you see, this is not the role of an advisor. Assist club members in benefiting from their experiences by using mistakes as teachable moments.
Conversely, while it may be easy to sit back and say “everything is a learning experience, I won’t interfere with what they say or do,” it is your responsibility to ensure that students understand what consequences could result from the decisions they make. In other words, be proactive when a potentially controversial or policy-related situation or decision is discussed.
Responsibilities for Traveling with Students
- Emergency preparedness
- Employer Pull Notice Program-Attached with a DMV Printout (on file)
- Known medications/food allergies
- Be conscientious about traveling with students with disabilities
- No alcohol consumption (Students and Advisors)
- If students leave with you, they come back with you