Zoom Information

Announcement went out to MJC faculty and staff on July 2025.

Zoom Video Storage Policy Update

Zoom will soon be limiting our online storage of recordings to one year and deleting the previous year's recordings on an annual basis. We should consider Zoom Cloud Recording storage temporary and create workflows for storing recordings for longer than one year if needed. Just a friendly note/reminder that any recordings of live class sessions that include students cannot be shared outside of the course section in which they were recorded for compliance with FERPA.

Please note that any recordings you have created prior to July 31, 2024 will be removed from Zoom starting October 2, 2025. Please download any of these recordings you want to keep before October 2nd.

How can I keep my recordings?

For long-term storage, you can transfer the videos to Canvas Studio or another place you prefer such as YouTube.

We like Canvas Studio because the caption editor is easy to use, and the videos can be embedded in Canvas courses for students to watch without having to click a link to open in a new window. You can also choose to create links/embed codes to share anywhere online.

• Watch Upcoming Zoom Video Storage Policy (1 minute, 30 seconds)
• Watch How to Download Zoom Recordings (1 minute, 35 seconds)
• Watch How to Upload Zoom Recordings into Canvas Studio and Caption Videos (3 minutes, 40 seconds)
  • Prefer written steps? Check out the following guide: How to Transfer Zoom Recordings

Zoom Recording Deletion Schedule and Information

• October 2, 2025: any recordings created prior to July 31, 2024 will be deleted
• July 1, 2026: any recordings from August 1, 2024–June 30, 2025
• July 1, 2027: any recordings from July 1, 2025–June 30, 2026
• July 1, 2028: any recordings from July 1, 2026–June 30, 2027 will be deleted
• The sequence will continue each year.

Learn more on the Zoom Recordings and Transcript Policy.