Grading Options During COVID-19

Effective Spring 2021, students will not receive an EW (excused withdrawal) automatically. When students drop a course by the "last day to drop" deadline, they will receive a W. Students who have experienced an extenuating circumstance can submit a General Student Petition to request an Excused Withdrawal (EW) grade instead of the Withdrawal (W) or non-passing (D, F, FW & NP) grades. 

We encourage students to stay enrolled and speak with their Instructors and counselors. Refer to the information and FAQ below for details about EW and Pass/No Pass. 

Am I eligible for an Excused Withdrawal (EW) automatically?

  • Effective Spring 2021, students will not receive an EW (excused withdrawal) automatically. 
  • Students who have experienced an extenuating circumstance can submit a General Student Petition to request an Excused Withdrawal (EW) grade instead of the Withdrawal (W) or non-passing (D, F, FW & NP) grades. 

What if I earn a non-passing grade?

  • Students who have experienced an extenuating circumstance, can submit a General Student Petition to request an Excused Withdrawal (EW) grade instead of the Withdrawal (W) or non-passing (D, F, FW & NP) grades. 
  • You have the right to petition a final grade to be changed to EW for up to one year after the course end date. Click here for petition options.

I received an EW for a course; can I repeat the course in the future?

  • Yes, you can retake the course in the future. Your previous attempt will not count against you.

If I receive an EW, will it impact my financial aid Satisfactory Academic Progress (SAP)?

  • Grades of EW (Excused Withdraw) do not affect your financial aid Satisfactory Academic Progress.

If I receive an EW, do I need to return funds?

  • In accordance with Federal Regulations, students who receive federal financial assistance and withdraw from classes before completing more than 60% of the semester will be required to return any unearned federal funds (such as the federal Pell grant). This is true for EW’s.  We encourage you to consult with a financial aid representative before dropping from class.
  • For Fall 2020, the Department of Education has issued colleges the flexibility to waive the required return of any unearned federal funds (Return to Title IV), if the student was impacted by the COVID-19 pandemic and received an EW.  If you feel you fall under this category, you will need to complete the Student Withdrawal/COVID-19  form and return it to the financial aid office. Email: mjc_finaid@mjc.edu. 

Can I request a Pass/No Pass (P/NP) option?

  • Spring 2021, you can choose P/NP grade option for full term courses until April 5, 2021. For short-term courses, check your class schedule. 
  • Students should meet with a counselor to determine if P/NP meets their academic goals. 
  • Pass/No Pass is not part of your GPA calculation. Whether you receive a Pass or a No Pass, it does not affect your GPA. 
  • Students can request a P/NP or that the Pass be changed back to a letter grade by completing the Pass/No Pass form.

Please contact the Enrollment Services Office at mjcadmissions@mjc.edu if you have questions about your transcript or grading options.

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